Manual Scheduling

Manual scheduling means you place shifts on the calendar yourself and decide who works each one. It’s the most hands-on way to build a schedule — and the one with the most control.

Open the admin panel

When to use it

Reach for manual scheduling when you already know who should work when — a small team, a fixed rotation, or a week you just want to set by hand. You’re in full control: nothing happens unless you place it.

Great for tweaks, too

Even after a draft or an AI-built schedule, you can hand-place or move a shift here. Manual is always available as your fix-it tool.

Adding shifts

Add a shift to a day

Click the day you want, set the time and location, and the shift appears on the calendar.

Assign someone (or leave it open)

Choose who works it — or leave it open for now and fill it later.

Reuse what you’ve built

Save shifts you run often as templates, then drop them onto the calendar in one click instead of building each one from scratch.

The “+” button opens Create Shifts — start from a saved template, a series, or a single shift.

Manual Scheduling FAQ

Can I leave a shift open with no one on it?

Yes. Add the shift and just don’t assign anyone yet. Open shifts are easy to spot, and you can fill them later or let people pick them up.

Is there a faster way than adding shifts one at a time?

Save the shifts you create often as templates, then drop them onto the calendar in one click. The Shift Templates guide covers them in full.

Can I mix manual scheduling with the other ways?

You can always hand-place or hand-fix shifts. Manual is the fallback that works alongside everything else.

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